Kenaitze Indian Tribe
  • Executive Office - Tribal Government
  • Kenai, AK, USA
  • Salary
  • Full Time

Tribal Self-Governance Administrator

Dept./Program: Tribal Government

Division: Executive Office

Reports To: Executive Director

Supervises: Tribal Harvest Program Manager, Tribal Services Coordinator, Tribal Operations Associate, Records and Enrollment Technician and Tribal Government Clerk

Revision Date: 2/10/2017

Employment Status: Full Time

FLSA Status: Exempt Executive

Schedule: Exempt

Job Summary

The Tribal Self-Governance Administrator is responsible for facilitating Tribal Council/Community support and researching and interpreting Federal, State and Tribal government policies, laws and publications and compiling reports to provide to the Executive Director.   This position is responsible for overseeing requests for government to government consultations, and providing guidance to the Executive Director in planning the Tribe's and Tribal Council self-governance strategies, goals, initiatives and structure in alignment with Tribe's values and vision. The Tribal Self-Governance Administrator responds to budgetary and performance measures, achievement of goals and strategies, and results of monitoring functions.

Essential Functions

  • Supervision, mentoring, training and succession planning of Tribal Government staff and positions
  • Responsible for the oversight and organization of Tribal public meetings including preparation for Tribal Council, Quarterly meetings, Annual General Council Meeting, commission and committee meetings
  • Responsible for assisting the Executive Director with development, completion and reporting on Tribal Self-Governance and Tribal Council's strategic and annual planning and project deliverables
  • Planning and development of future Tribal positions in partnership with the Education and Career Development and Human Resources departments
  • Responsible for Tribal government files, archives, databases, minutes, constitution, bylaws and ordinances
  • Works in partnership the Communication Department on coordinating, creating, tracking and maintaining correspondence to and from Tribal Members, internal government, government to government, committee and Un'ina (customers)
  • Oversees vital statistics, reporting for Alaska Department of Fish and Game, scheduling of the fishery, drafting of ordinances and resolutions and Tribal Self-Governance dashboards
  • Works with the Executive Director on review and response to requests for Tribal consultations
  • Provides support to activities in the Executive Office, collaborating with staff throughout the bureaus and programs.
  • Collaborate with staff to ensure the Tribe's representation at essential local, state and federal Self-Governance meetings and activities
  • Participates in development of policy campaigns and other project work planning. Assists in development of policy priorities at Federal, state and local levels.
  • Review Government publications, Government Laws and Policy initiatives.
  • Complete timely short and long-term research and analysis of legislation, budgets, health policies and services, and is responsible for drafting and disseminating communications and presentations to the Executive Director.
  • Acts as Chief Information Officer for Tribal Government records
  • Manage Tribal Government apartment
  • Maintain a good working relationship with co-workers, Tribal members and the public.
  • Take an active role in cultural orientation
  • Maintain Tribal Committee, Commission and Council orientation and handbook
  • Maintain Tribal Government budget
  • Responsible for completing Tribal Government grant applications, award administration, reporting and funding compliance in partnership with Grants and Acquisition Services and the Finance Division
  • Ensure Council directives are noted and works with the Executive Director to ensure that tasks are delegated and completed
  • Oversees the Reporting Schedule for the directors and staff and ensures reports and considerations for Tribal Council are accurate and timely
  • Attend council, committee, training and staff meetings as required
  • Maintains confidentiality in accordance with the Tribe's policy

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met

Physical Requirements

Stand or Sit (Stationary position)

Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)

Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)

Pushing or Pulling

Repetitive Motion

OSHA Categories

Category III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

List Equipment used for job: Computer, copier, fax, scanner and other office equipment

Drives KIT or Personal Vehicle: Personal

Travel

Local

Comments: Travel between tribal locations may be required for meetings

Qualifications

Education

  • Bachelor's degree in relevant field (business, political science, organizational management, public relations, etc.)

Experience

  • Five to eight years of Tribal Government experience
  • Three to five years of experience working with Governmental Agencies
  • Experience with and knowledge of grants, contracts, and compact agreements (BIA)
  • Experience in public speaking and presentation of Tribal Self-Governance related information
  • Experience working in state, federal and tribal legislative processes is highly desired
  • Experience in writing summaries and interpretation of governmental initiatives

License/Certification

  • Valid Alaska Driver License and must remain insurable under the Tribe's policy

Special Skills

  • The ability to effectively write and edit documents, meeting notes, memoranda, and briefings.
  • Ability to show a high level of discernment and strict confidentiality according to ethical standards as written in the Tribe's Code of Conduct and Tribal Policy
  • Ability to form and maintain positive/proactive work relationships with a wide variety of people, agencies and personalities as a representative of the office of the Executive Director
  • Be proficient in Microsoft Office products
  • Extensive knowledge of Dena'ina language, culture and Tribal affiliation
  • Must be familiar with the Kenaitze Indian Tribe communityKnowledge of Kenaitze Indian Tribe's history, governance structure, subsistence, tribal enrollment, and cultural heritage, as well as factors impacting sovereignty and self-governance.
Kenaitze Indian Tribe
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