Kenaitze Indian Tribe
  • Early Childhood Center
  • Kenai, AK, USA
  • Full Time

Community Partnership Coordinator

Dept./Program: Early Childhood Center

Division: Human & Community Services

Reports To: Early Childhood Administrator

Supervises: Program Assistant

Revision Date: 10/11/2017

Employment Status: Full Time

FLSA Status: Exempt

Schedule: 40hrs/weekx45weeks

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary:

This position is responsible for all Head Start Performance Standards regarding, eligibility, recruitment, selection, enrollment and attendance of children, coordinating family service activities and support groups throughout the school year. This person coordinates with other agencies within the Tribe and community, along with the program's staff to provide services, trainings, and events for families. The Community Partnership Coordinator is responsible for the coordination of support services at the Early Childhood Center (ECC) which include; grant research and reporting, student records management, purchasing of office and program supplies, and assisting the ECC Administrator and Management Team with daily operations.

Essential Functions:

  • Responsible for hiring, orientation, supervision, and evaluation of the Program Assistant.
  • Responsible for the quality assurance of student/family records according to Policies and Procedures for ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance)
  • Responsible for student record management and compliance, and delegates duties to the Program Assistant as appropriate
  • Oversight of front reception area function and design
  • Responsible for assisting with grant research, reporting, and submitting these documents to the ECC Administrator for review
  • Collect data for dashboard and grant reporting as directed
  • Responsible for purchasing office and program supplies, equipment and furniture
  • Attend staff meetings, ensure meeting minutes are recorded
  • Create a positive atmosphere for children; assist with effective transitions between activities, modeling for parents through the implementation of the curriculum and consistent use of appropriate discipline and problem solving skills (Project Achieve-Stop & Think).
  • Works closely with the Education staff to assist families in developing family partnership agreements; achieving goals and coordinating support services through community agencies
  • Understand and follow the financial policies and procedures of the Tribe  
  • Performs other duties as assigned  

Working Conditions:

Medium work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Physical Requirements

  • Stand or Sit (Stationary position)
  • Walk (Move, Traverse)
  • Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
  • Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
  • Stoop, kneel, crouch or crawl (Position self (to), Move)
  • Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
  • See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
  • Taste/Smell (Detect, Distinguish, Determine)
  • Pushing or Pulling
  • Repetitive Motion

Hazards and Atmospheric Conditions:

  • Exposure to Fumes                                                    
  • Exposure to Dust                                                          
  • Wet
  • Noise
  • Chemical Hazards

OSHA Categories:

Category II Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Equipment and Tools:

  • List Equipment used for job: Computer and other office equipment
  • List Tools: Drives KIT or Personal Vehicle: Personal for regular use, KIT on occasion

Other:

Travel

  • Local
  • In-State

Qualifications:

Education:

  • A.A. Degree in Communications, Administrative Field, and/or Human Services. Consideration given for comparable experience or work history.

Experience:

  • Two years of office experience required
  • Two years of supervisory experience, grant writing, and reporting
  • Experience in managing grants, timely reporting, and handling large volumes of data and paperwork
  • Knowledgeable of conducting parent orientations or familiar with home visiting practices.

License/Certification:

  • Current CPR/First Aid Certification (or obtain within 90 days)
  • Valid Alaska Driver License

Special Skills:

  • Knowledge of business office financial applications including budgeting, accounts receivable management, inventory control, and accounts payable
  • Excellent oral/written communication skills and strong organizational, planning and reporting skills
  • Proficient in Microsoft Outlook, Word and Excel
  • Knowledge of community resources
  • Understanding and ability to work with the family centered philosophy
  • Able to regularly kneel, stoop, bend and sit on floor, and lift up to 50 pounds
  • Prior home visiting experience

Preferred:

  • B.A. in Communications, Human Services, or other related field
  • Experience with Head Start/Former Head Start Parent
  • Knowledge and experience working with Alaska Native/American Indian people
Kenaitze Indian Tribe
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